Privacy Notice
I am committed to keeping your personal data safe and secure.
Due to a change in the law, I’m updating my Privacy Policy to make it easier for you to understand what information I keep, why I collect this information and how your data is being handled when you cease using my services.
I will take appropriate steps to protect the confidentiality, integrity, availability and authenticity of your data.
The purpose of this policy
This Privacy Policy is designed to help you understand what kind of information I collect in connection with my services and how I will process and use this information. In the course of providing you with services I will collect and process information that is commonly known as personal data, including sensitive personal data.
This Policy describes how I collect, use, retain and safeguard all types of personal data. It also sets out your individual rights to know what data is held about you, how this data is processed and how you can place restriction on the use of your data.
About me
I am a bioenergetics Health & Wellbeing practitioner trading as Mind-BodyTech and Natural-Knowhow. The approaches I provide include Educational Kinesiology, Rhythmic Movement Training, Low Light Therapy and NES Health Wellness System and are available by appointment only, either by telephone or online consultation or from 2 Witney locations:
Beanbag Natural Health, 2 Wesley Walk, Witney, OX28 6ZJ
2 Spinners Court, 53 West End, Witney, OX28 1NH
I am registered with the ICO (Information Commissioner’s Office) - registration number: ZA172845.
What is personal data?
Personal data is information relating to an identified or identifiable natural person. Examples include an individual’s name, address, contact details, but also age, date of birth and gender.
Personal data may contain information which is known as special categories of personal data. This may be information relating to, and not limited to, an individual’s health, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic and biometric data, or data relating to sexual orientation.
Personal data may also contain data relating to unspent criminal convictions and offences. For the purpose of safeguarding and processing criminal conviction and offence data responsibly, this data is treated in the same manner as special categories of personal data, where I am legally required to comply with specific data processing requirements.
Collection of personal data
In order to provide professional services the data I collect includes:
This data is collected from client enquiries by email and phone, at events, via Facebook, from the mindbodytech.co.uk website contact forms, professional directory contact forms and from session material in the form of NES electronic scan results and hardcopy session notes.
In my role as practitioner I am considered to be the controller of the data that I collect directly from you, i.e. I am the data controller. A data controller means the individual or organisation which, alone or jointly with others, determines the purpose and means of the processing of personal data.
How I use personal data
The data I collect is only used to work with and provide my services to individual clients. Please get in touch with me to correct or update your data:
w. www.mindbodytech.co.uk
e. [email protected]
T. 07903142680
How I protect and store your personal data
I operate a strict confidentiality policy and never pass on client personal data without your permission and only for purposes of providing the services you require from me. All hard copy client records are stored securely under lock and key. All electronic data is kept securely on a password protected computer.
Transfer of personal data outside the UK
I receive contact form emails through the www.mindbodytech.co.uk website, which is hosted by WEEBLY INC, (USA). Contact form submission therefore involves email transfer of personal data outside the UK. You can visit the private policy of WEEBLY INC at this web address: https://www.weebly.com/uk/privacy. NES Health portal and cloud storage data is encrypted to military standards and stored by OVA, Canada.
Website
The purposes of my website are to provide information about my services, professional accountability, contact details, as well as a contact form facility for enquiries about my services and related products. It also provides information links to other organisations and specialised products that may of interest to people who visit my website. I do not collect or receive data from these links. Neither do I recommend, endorse or enjoy any financial or other interests in connection with making such links available.
Links / social media
In keeping with my strict client confidentiality policy I never share client session disclosure material with anyone except unless required to do so by law. I share client authorized personal data with NES Health and Wellness Tree Group to enable client product purchases; also encrypted electronic scan data in order to provide NES Health Total WellNES System services.
Mind-BodyTech has an open Facebook page for anyone to join which people can connect to through the website. By linking up to it, you acknowledge that the information you provide will be transferred to Facebook for processing in accordance with their Privacy Policies and their Terms & Conditions: https://www.facebook.com/about/privacy/update
The mindbodytech.co.uk website also provides links to other websites and organisations for enabling easy access to further information about my professional status, practice methods and supporting research studies. There are also links that direct interested people to some specialized products they may wish to consider purchasing from other organisations, but might otherwise not become aware of. I do not capture or receive any personal data when these links are used:
Wellness Tree Group: https://www.thewellnesstreegroup.co.uk/privacy-policy
NES Health: https://www.neshealth.com/data-protection
Learning Solutions: http://www.learning-solutions.co.uk/getready.php
FHT (Federation of Holistic Therapists): https://www.fht.org.uk/privacy
BACP (British Association of Counselling and Psychotherapy): https://www.bacp.co.uk/privacy-policy/
Edu-K (Brain Gym Foundation UK): https://braingym.org.uk
RMT UK (Rhythmic Movement Training UK): https://rhythmicmovement.co.uk/
Your rights
Individuals are provided with legal rights governing the use of their personal data. These grant individuals the right to understand what personal data relating to them is held, for what purpose, how it is collected and used, with whom it is shared, where it is located, to object to its processing, to have the data corrected if inaccurate, to take copies of the data and to place restrictions on it processing. Individuals can also request the deletion of their personal data.
These rights are known as Individual Rights under the Data Protection Act 2018. The following list details these rights:
Individuals can exercise their Individual Rights at any time. As mandated by law I will not charge a fee to process these requests, however if your request is considered to be repetitive, wholly unfounded and/or excessive, I am entitled to charge a reasonable administration fee.
In exercising your Individual Rights, you should understand that in some situations I may be unable to fully meet your request. For example if you make a request for me to delete all your personal data, I may be required to retain some data for legal purposes as advised by my insurance cover requirement.
You should understand that when exercising your rights, a substantial public or vital interest may take precedence over any request you make. In addition, where these interests apply, I am required by law to grant access to this data for law enforcement, legal and/or health related matters.
How long do I keep your personal information?
Client records will be kept for at least 7 years after your last session for adults and for at least 7 years after the 18th birthday of a minor, in line with my professional insurance policy requirements.
Legality
For the purposes of meeting the Data Protection Act 2018 territorial scope requirements, the United Kingdom is the named territory where the processing of personal data takes place.
Any dispute or claim arising out of this Privacy Policy and the use of your personal information will be governed by English law and the courts of England and Wales have exclusive jurisdiction to resolve any such dispute or claim.
Changes to this policy
This policy and any future changes to it will be published on the www.mindbodytech.co.uk website.
Making a Complaint
If you believe that I am not processing your data in accordance with the law then please get in touch with me (my contact details have been included above).
You also have the right to complain to the Information Commissioners Office (ICO): Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline: 0303 123 1113, web: www.ico.org.uk
Current version: May 2018
Due to a change in the law, I’m updating my Privacy Policy to make it easier for you to understand what information I keep, why I collect this information and how your data is being handled when you cease using my services.
I will take appropriate steps to protect the confidentiality, integrity, availability and authenticity of your data.
The purpose of this policy
This Privacy Policy is designed to help you understand what kind of information I collect in connection with my services and how I will process and use this information. In the course of providing you with services I will collect and process information that is commonly known as personal data, including sensitive personal data.
This Policy describes how I collect, use, retain and safeguard all types of personal data. It also sets out your individual rights to know what data is held about you, how this data is processed and how you can place restriction on the use of your data.
About me
I am a bioenergetics Health & Wellbeing practitioner trading as Mind-BodyTech and Natural-Knowhow. The approaches I provide include Educational Kinesiology, Rhythmic Movement Training, Low Light Therapy and NES Health Wellness System and are available by appointment only, either by telephone or online consultation or from 2 Witney locations:
Beanbag Natural Health, 2 Wesley Walk, Witney, OX28 6ZJ
2 Spinners Court, 53 West End, Witney, OX28 1NH
I am registered with the ICO (Information Commissioner’s Office) - registration number: ZA172845.
What is personal data?
Personal data is information relating to an identified or identifiable natural person. Examples include an individual’s name, address, contact details, but also age, date of birth and gender.
Personal data may contain information which is known as special categories of personal data. This may be information relating to, and not limited to, an individual’s health, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic and biometric data, or data relating to sexual orientation.
Personal data may also contain data relating to unspent criminal convictions and offences. For the purpose of safeguarding and processing criminal conviction and offence data responsibly, this data is treated in the same manner as special categories of personal data, where I am legally required to comply with specific data processing requirements.
Collection of personal data
In order to provide professional services the data I collect includes:
- Personal data such as individual’s name, address, date of birth, home contact details.
- Special categories of personal data such as sensitive private information, e.g. about personal health, functionality and skills concerns, lifestyle and wellbeing challenges.
- Data relating to unspent criminal convictions
This data is collected from client enquiries by email and phone, at events, via Facebook, from the mindbodytech.co.uk website contact forms, professional directory contact forms and from session material in the form of NES electronic scan results and hardcopy session notes.
In my role as practitioner I am considered to be the controller of the data that I collect directly from you, i.e. I am the data controller. A data controller means the individual or organisation which, alone or jointly with others, determines the purpose and means of the processing of personal data.
How I use personal data
The data I collect is only used to work with and provide my services to individual clients. Please get in touch with me to correct or update your data:
w. www.mindbodytech.co.uk
e. [email protected]
T. 07903142680
How I protect and store your personal data
I operate a strict confidentiality policy and never pass on client personal data without your permission and only for purposes of providing the services you require from me. All hard copy client records are stored securely under lock and key. All electronic data is kept securely on a password protected computer.
Transfer of personal data outside the UK
I receive contact form emails through the www.mindbodytech.co.uk website, which is hosted by WEEBLY INC, (USA). Contact form submission therefore involves email transfer of personal data outside the UK. You can visit the private policy of WEEBLY INC at this web address: https://www.weebly.com/uk/privacy. NES Health portal and cloud storage data is encrypted to military standards and stored by OVA, Canada.
Website
The purposes of my website are to provide information about my services, professional accountability, contact details, as well as a contact form facility for enquiries about my services and related products. It also provides information links to other organisations and specialised products that may of interest to people who visit my website. I do not collect or receive data from these links. Neither do I recommend, endorse or enjoy any financial or other interests in connection with making such links available.
Links / social media
In keeping with my strict client confidentiality policy I never share client session disclosure material with anyone except unless required to do so by law. I share client authorized personal data with NES Health and Wellness Tree Group to enable client product purchases; also encrypted electronic scan data in order to provide NES Health Total WellNES System services.
Mind-BodyTech has an open Facebook page for anyone to join which people can connect to through the website. By linking up to it, you acknowledge that the information you provide will be transferred to Facebook for processing in accordance with their Privacy Policies and their Terms & Conditions: https://www.facebook.com/about/privacy/update
The mindbodytech.co.uk website also provides links to other websites and organisations for enabling easy access to further information about my professional status, practice methods and supporting research studies. There are also links that direct interested people to some specialized products they may wish to consider purchasing from other organisations, but might otherwise not become aware of. I do not capture or receive any personal data when these links are used:
Wellness Tree Group: https://www.thewellnesstreegroup.co.uk/privacy-policy
NES Health: https://www.neshealth.com/data-protection
Learning Solutions: http://www.learning-solutions.co.uk/getready.php
FHT (Federation of Holistic Therapists): https://www.fht.org.uk/privacy
BACP (British Association of Counselling and Psychotherapy): https://www.bacp.co.uk/privacy-policy/
Edu-K (Brain Gym Foundation UK): https://braingym.org.uk
RMT UK (Rhythmic Movement Training UK): https://rhythmicmovement.co.uk/
Your rights
Individuals are provided with legal rights governing the use of their personal data. These grant individuals the right to understand what personal data relating to them is held, for what purpose, how it is collected and used, with whom it is shared, where it is located, to object to its processing, to have the data corrected if inaccurate, to take copies of the data and to place restrictions on it processing. Individuals can also request the deletion of their personal data.
These rights are known as Individual Rights under the Data Protection Act 2018. The following list details these rights:
- The right to be informed about the personal data being processed
- The right of access to your personal data
- The right to object to the processing of your personal data
- The right to restrict the processing of your personal data
- The right to rectification of your personal data
- The right to erasure of your personal data
- The right to data portability (to receive an electronic copy of your personal data)
- Rights relating to automated decision making, including profiling
Individuals can exercise their Individual Rights at any time. As mandated by law I will not charge a fee to process these requests, however if your request is considered to be repetitive, wholly unfounded and/or excessive, I am entitled to charge a reasonable administration fee.
In exercising your Individual Rights, you should understand that in some situations I may be unable to fully meet your request. For example if you make a request for me to delete all your personal data, I may be required to retain some data for legal purposes as advised by my insurance cover requirement.
You should understand that when exercising your rights, a substantial public or vital interest may take precedence over any request you make. In addition, where these interests apply, I am required by law to grant access to this data for law enforcement, legal and/or health related matters.
How long do I keep your personal information?
Client records will be kept for at least 7 years after your last session for adults and for at least 7 years after the 18th birthday of a minor, in line with my professional insurance policy requirements.
Legality
For the purposes of meeting the Data Protection Act 2018 territorial scope requirements, the United Kingdom is the named territory where the processing of personal data takes place.
Any dispute or claim arising out of this Privacy Policy and the use of your personal information will be governed by English law and the courts of England and Wales have exclusive jurisdiction to resolve any such dispute or claim.
Changes to this policy
This policy and any future changes to it will be published on the www.mindbodytech.co.uk website.
Making a Complaint
If you believe that I am not processing your data in accordance with the law then please get in touch with me (my contact details have been included above).
You also have the right to complain to the Information Commissioners Office (ICO): Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline: 0303 123 1113, web: www.ico.org.uk
Current version: May 2018
